Summer Camp Frequently Asked Questions
Asbury Woods offers a variety of summer camp options for children. Providing each child with a positive and educational camp experience is our primary goal. The questions below are ones that parents often have about our camps, but if you do not see an answer to your question, give us a call at (814) 835-5356.
- When does camp begin and end?
Unless otherwise noted, every full-day camp for children entering 1st through 8th grade runs Monday – Friday, 9:00 a.m. to 3:30 p.m. Extended Care is offered to all full-day camp registrants and runs 7:30 a.m. - 9:00 a.m. and 3:30 p.m. - 5:30 p.m. for an added fee of $30 for either morning or afternoon care or $60 for both morning and afternoon care, which can be added to the transaction when registering for camp. For children ages four to six who are attending the half-day program, camp begins at 9:00 am and ends at 12:00 p.m.
- What to wear, what to bring?
- Campers need a packed lunch each day.
- All campers should bring a water bottle daily.
- Closed-toe shoes are required. Clothes that can get wet, dirty, muddy and worn in all kinds of weather.
- Insect repellent and sunscreen: please apply at home before you come to camp, campers are allowed to re-apply these items themselves. Staff are not permitted to apply sunscreen or insect spray to campers.
- Labeled medications with instructions (medication form and Waiver are required).
- Can I still register if the session I want for my child is filled?
With our new online registration system, you will be able to see if a session has been filled. When a session is marked as filled, you can add your name to the waitlist. Families will be contacted in the first-come-first-served order. We will not charge your credit card until a seat becomes available. Thank you for your understanding.
Online camp registrations must be completed 24 hours in advance of the start of the session. Online registration automatically closes after this deadline.
- How old does my child need to be to attend camp?
Campers must have completed Kindergarten to attend full day programs. All children must be potty-trained at the start of camp and able to use the restroom without assistance.
- What to do during inclement weather?
Camp activities are held rain or shine. In case of severe weather, outdoor activities will be moved inside. If there is severe weather is anticipated on our day trips to Walnut Creek, this activity will be moved to another day.
- How many campers are under the supervision of a single adult?
For our camps offered to school-aged children, we maintain a ratio of one adult for every fourteen campers. All camp staff are adults, are professionally trained, and certified in CPR and first aid.
- Do you accept students with disabilities into your summer camp program?
We strive to be as inclusive as possible of all campers, within the capacity of our staff and facilities. We are happy to discuss accommodations that your child would need in order to participate in summer camp activities. We encourage parents of a child with a disability to contact us prior to enrolling in camp to discuss their child's specific needs. Regardless of disability or impairment, all children are expected to abide by our Positive Behavior Plan in order to ensure the safety of all campers and to create positive experience for all.
- Asbury Woods Summer Camp Policies
Required prior to camp:
Payment must be made in full and camp registration complete to secure camp placement. Supplemental forms, including the Medications Waiver and Emergency Action Plan for Severe Allergies must be received no later than 72 hours prior to camp attendance.
Children must have reached the age of 4 by the start of camp to attend a half-day program. Campers must have completed Kindergarten to attend full-day programs. We are able to provide reasonable accommodations within the scope of our program, resources, and staff training. We reserve the right to decline registration when our expertise cannot accommodate your child’s needs. If there is 50% or fewer registrations for any week of camp, Asbury Woods reserves the right to cancel or reschedule that session. Online payments are received at the point of sale.
Campers are permitted to attend no more than 5 sessions of camp per season and may not repeat sessions in the same season, in order to create a positive experience for all and to provide enough program spots for all children who wish to attend our camp program.
Supporting Donor Discounts
Discounted pricing applies to donations received through August 2021. You can easily become a Supporting Donor or renew your support when registering for camp at asburywoods.org/camp. When starting the registration process please select DONOR PRICING. You will have the option to add a donation during the registration process.
Cancellation and Refunds
You may cancel your registration up to 3 weeks before the start of the camp in which your child is enrolled. You will receive a refund minus a $25 administrative fee. Cancellations received less than 3 weeks prior to the first day of the camp session will not be refunded and converted to charitable donations. Once your camp session has started, no refunds are issued. Campers who fail to abide by Positive Behavior Plan may be removed from camp without a refund at the discretion of the Camp Director.
If an ongoing public health crisis necessitates cancellations, changes to the camp schedule, or lockdowns, we will revert to the liberal cancellation policy as we did in Summer 2020.
To discuss any concerns I may have about my child’s ability to participate in camp activities, who should I contact?
Please contact Sarah Bennett, Director of Education and Community Programs, by email at email@example.com or call (814) 836-6178.